Best Printers Under 5000 in India

Best Printers Under 5000 in India

Printers are an essential electronic device in any working man’s space. No matter how electronically advanced we become, there will always be a place for paper documents. While large office spaces come with high-end commercial printers, one cannot afford the same for home offices. 

Following are some of the best printers under the price of 5000 available in India. We will look through their pros, cons, specifications and a brief overview. Later, we will look at the factors that must be considered when buying a printer.  

5 Best Printers Under 5000

1. Canon PIXMA E477 All-in-One Wireless Ink Efficient Colour Printer

Canon is one of the leading brands which develop optical and imaging equipment. The cameras they develop, photographic and video recording, are used by professionals all over the world. They are known for crisp picture quality which can rival real-life itself. It shouldn’t come as a surprise then that Canon has also perfected, or come close to, the art of printing these pictures.

Canon PIXMA E477 is from a line of inkjet printers by Canon which is known as Ink Efficient. These printers incorporate some of the best technology that Canon has to offer without being too heavy on the wallet.

It is an all in one printer which gives you the option to print, scan and copy. The printer is compatible with PG47 and CL57 type cartridges and comes with a set of both in the packaging. It can print 400 monochrome pages and 180 coloured pages before the cartridges need to refill or changed. The printer’s efficiency is not limited to ink as it also is time-efficient. The E477 can print 8ppm (monochrome) and 4ppm (colour), where ppm stands for papers-per-minute.

It can support paper sizes like A4, A5, B5, Letter, Legal, Duplex Print-No with an input tray capacity of 60 pages. The printer uses USB type input and is compatible with Windows 7/8/10, Windows Vista and Mac OS 10.8.5 and higher. Safe to say, this is one of the best printers under 5000.     

Dimensions42.6 x 30 x 14.5 cm, 3.5 kg
Max Print Resolution4800 x 600 dots per inches
Max Print Speed8 ppm (monochrome) and 4 ppm (colour)
Page Yield400 pages (black) and 180 pages (colour)


  • Home and Small Office use
  • Print, Scan and Copy capabilities


  • No Voice Support

2. HP Deskjet 2331 Colour Printer, Scanner and Copier

Hewlett Packard, or HP as it is commonly known, is one of the largest electronics conglomerates in the world known for their PC systems, laptops and additional peripheral devices. Their printers are considered to be very reliable, perfect for both office and personal use. The Deskjet 2331 is a printer created by HP to provide their signature performance at a manageable price. 

The HP Deskjet 2331 is an Inkjet type printer that can print both monochrome and coloured pages. It is compatible with the HP805 Black Original ink cartridge and the 805 Tri-Colour Original ink cartridge.

It is a multi-functional printer that can scan, copy and print at high speeds providing you with clear and vibrant prints. It can print 7.5 monochrome pages per minute and 5.5 coloured pages per minute. Based on the efficiency of the cartridges, the printer can easily give an output of 1000 pages per month. The input tray can hold up to 60 pages while the output tray can accommodate about 25. 

HP 2331 provides high-speed connectivity using USB 2.0 and is compatible with Windows 10.7 and can utilise the following paper sizes; A4, B5, A6 and DL envelope. Other than the USB connectivity, you can connect to the printer via WiFi using the HP Smart app on your phone. With a user-friendly interface and easy installation, you can get started with this printer as soon as you bring it home. 

Dimensions47.5 x 19.1 x 35.4 cm, 4.22 kg 
Max Print Resolution4800 x 1200 dots per inches
Max Print Speed7.5 ppm (monochrome) and 5.5 ppm (Colour)
Page Yield1000 pages a month


  • High page yield
  • High-speed connectivity (USB 2.0)
  • WiFi connectivity via app
  • Colour print speed is high


  • Limited OS compatibility

3. HP Deskjet 2723 WiFi Colour Printer, Scanner and Copier

This is the second entry for HP on this list. Only goes to how well the company has established itself as the prime printing option for everyone. Other than being the best budget printer in India, the HP Deskjet 2723 is one of the best all-in-one printers under 5000  in the market today. 

HP Deskjet 2723 is a multi-purpose printer that can do the job of a scanner, copier and printer. It is capable of providing smudge-free monochrome print and vibrant coloured prints in 1200×1200 resolution. It is compatible with 805 Black original ink and 805 Tri-colour original ink cartridge.

They can be refilled after one cycle of continuous use and can handle a duty cycle of 1000 pages.  The printer utilises USB 2.0 connectivity which reduces the response time, providing instantaneous prints for both monochrome and coloured prints. Along with USB, the printer can also be connected wirelessly using dual-band WiFi which provides great range and durability. The printer can provide a speed of 7.5 pages-per-minute for monochrome and 5.5 pages-per-minute for coloured. 

Deskjet 2723 accommodates A4, B5, A6 and DL envelope type of paper. The input tray can hold 60 pages while the output tray can hold 25 sheets of paper. It is compatible with many operating systems like Windows 10.7, macOS Sierra v10.12/10.13, macOS Mojave v10.14, macOS Catalina v10.15.  

The printer can be linked via your HP Smart Tasks app. You can print, scan, copy, send an email and save documents using this application. The HP Deskjet 2723 is also voice command compatible, which means devices like Alexa and Google home can b used to print just by speaking a command. 

Dimensions47.6 x 19.1 x 35.4 cm, 4.53 kg
Max Print Resolution1200 x 1200 DPI
Max Print Speed7.5 ppm (monochrome) and 5.5 ppm (colour)
Page YieldDuty cycle upto 1000 pages


  • Compact Design
  • Time-efficient printing


  • Bulky and Heavy

4. HP DeskJet 2335 All-in-One Ink Advantage Colour Printer

HP printers are designed to be reliable and durable. They are perfect to print documents at home, create school and college projects or for intense use in an office space. HP has believed in providing all of its users with satisfying technology regardless of what they are paying for the device. 

The HP Deskjet 2335 is marked as an Ink Advantage printer. This line of printers is created to provide good quality prints to people and organisations which cannot afford to buy high-end printers. They are best suited for home offices and schools.

It is a multi-purpose printer with a simplistic design that can print, copy and scan. It uses HP682 Black original and HP682 Tri-Colour cartridge. They provide great quality black and prints and dynamic colour prints with a resolution of 1200×1200 dots per inch. 

To provide minimum response time, the printer utilises a USB 2.0 connection. You can reach up to a speed of 7.5 pages-per-minute for monochrome and 5.5 pages-per-minute for colour prints. According to ISO standards, a black and white page will cost 1.65 rupees and 5 rupees for colour pages. 

The input tray can hold about 60 sheets and the output tray can hold 25 sheets without any trouble. You can use the printer for about 1000 pages before the cartridge needs to be changed. The control panel is a very simple user interface where you can carry out all the functions within a few clicks of the mouse. 

The printer is compatible with Windows 10.7 and can print on A4, B5, A6 and DL envelope size. It is one of the best printer available under 5000 in India.

Dimensions47.5 x 19.1 x 35.4 cm, 4.22 kg
Max Print Resolution1200 x 1200 dots per inch
Max Print Speed7.5 ppm (monochrome) and 5.5 ppm (Colour)
Page Yield1000 page duty-cycle


  • All-in-one printer, scanner and copier
  • Simple and efficient design
  • Ink Advantage technology


  • No wireless connectivity

5. Canon MG2570S Multi-Function Inkjet Colour Printer

Canon has produced some of the best printers in the market today. Though most of their high-end models are on the costlier side they have created a line of products for the everyman which comes under budget and do not burn a hole in your wallet. 

The Canon MG2570S is a multi-function inkjet printer that can print, scan and copy for you. It is a perfect printer under 5000 rupees which is perfect for office space and schools. Unlike other printers on this list, the MG2570S is compatible with two different types of cartridges. It uses PF745/PF745XL for monochrome prints and CL746/CL746XL for colour prints.

While the standard cartridge provides a page yield of 180 pages, the XL models can provide a page yield of up to 300 pages. Using USB 2.0 connectivity the printer can provide a printing speed of 8 ppm for black and white prints. Though a speed is not mentioned for colour prints, one can assume that it approximately half the print speed of black and white. The coloured prints are vibrant and dynamic, providing a resolution of 4800×1200 dots per inch. 

It can print on A4, A5 and B5 sized paper along with a DL envelope. This printer is compatible with Windows XP/Vista/7&8, and MacOS X v10.6.8 and higher. It is a great printer that can satisfy all your needs, may you be a professional with a heavy workload or a student looking to create beautiful projects.   

Dimensions42.6 x 30.6 x 14.5 cm, 3.5 kg
Max Print Resolution4800 x 1200 dots-per-inch
Max Print Speed8 ppm (monochrome) and 4 ppm (colour)
Page Yield180 pages (PG745 and CL746) and 300 pages (PG745XL and CL746XL)


  • Great print quality
  • Wireless connectivity
  • Cloud printing available 


  • Low input tray capacity

How to Choose the Best Printer under 5000

Best Printer under 5000

There are a few factors that need to be kept under consideration if you want to buy a good the best printer 5000 rupees. Following is a  brief of these factors which will help you buy a budget and reliable printer.  

1. Print Quality

The print quality of your printer is one of the first things to consider. You must understand the clarity and accuracy that the printer can provide you. The way to understand this factor is by considering its Dots per inch number. Printers print images by shooting dots of toner or ink on the paper. While inkjet uses a nozzle to spray the droplets, laserjet uses a laser to burn dots of toner. 

The accuracy and clarity of a printer are determined by how many dots it can fit within one inch of the paper. The higher the number, the better the quality. A printer with 600 DPI can print 600 dots vertically and 600 dots horizontally. The horizontal and vertical dots need not be the same and you will find printers with a resolution of 600×300 dpi.

Based on your requirement you can choose which DPI fits you best. If you are printing something which will be held in your hand like a flyer or a brochure you require a high DPI. if you printing a poster that will be viewed from a distance, then you can work with a lesser dots-per-inch. 

2. Type of Ink

The type of ink used in a printer depends on the method it uses to print. An inkjet paper uses ink type cartridges while Laserjet printers use toner ink. Both of them provide different print quality and use different paper to do so. 

Laserjet printers are best suited for an office space where there is a requirement for a lot of black and white prints. Due to their speed, it has become a fan favourite for home offices also. They utilise a powder-like ink called toner which is burned on the paper using a precise laser. They provide cleaner prints and are perfect for smaller font size. Though perfect for black and white, their accuracy starts to falter when printing coloured pictures. 

The printer isn’t paper specific and any office printing paper will work well with a laserjet printer. To avoid printer damage over time, company’s do produce toner paper which has minimum resin coating and best suited for heat application. 

Inkjet printers are best suited for personal use and perfect for home offices or to create school projects. It utilises liquid printer ink to print images. The images so created are very clear and dynamic, especially when using colour. It comes in two varieties; dye-based ink and pigmented ink. 

Dye-based ink is made using colouration dissolved in either water or glycol. This kind of ink flows seamlessly from the printer head to the page and is used in most inkjet printers as it is cheaper. It creates great monochrome and coloured images but fades over 5-25 years. Matte paper which uses Colorlok is the best kind of paper for this ink. 

Pigmented ink is used for creating long-lasting pictures and is used by most professionals. They come in a wide range of tones as they are used on different types of paper. This kind of ink is costlier and best suited for professionals like photographers.  

3. Connectivity

A printer can be connected to your system in many ways. These connectivity formats have changed over the years and each format comes with its advantages. When printers first came into the picture, they used a parallel printer cable. These were common in the oldest models for printer-to-PC connections but and are not in use anymore. 

Serial printer cables were the next form of connective ports that were created. They come in two different models; the 25-pin model and the 9-pin model. They replaced parallel printer cables in the later models as when compared with them the serial printer cables provided faster response time. 

USB ports are the recent type of connection ports that are used in printers. They are more convenient as every system on this planet, a PC or laptop, has a USB port on it. Another reason for using USB ports is their quick response time. While Parallel and Serial ports provided data transfer with 2mbps speed, USB ports provide data transfer at the speed of 480mbps. 

4. Speed

The speed at which the printer prints its paper is not crucial for personal use, but you need to keep this number when buying a printer for your office. Printer speed is calculated in PPM or pages-per-minute. The speed at which printers can print per minute depends on the type of printer you use. 

Laserjet printers that use toner ink and static electricity to print can produce anywhere from 4ppm to 50ppm in their base models. Commercial models can produce up to 1000ppm. 

Thermal printers are used for cash registers and bar-code machines. It uses heat to print letters on specially-treated paper. These printers can print at a speed of 60 pages per minute and can range up to 300 pages per minute. 

Inkjet printers use liquid ink for printing which creates dynamic colour images. These are slower to avoid smudging and maintain accuracy. These printers can print at a speed of 1 to 20 pages per minute.


There are many printers available in the market, each with its advantages. However, if you are considering purchasing a printer for daily use only you need not spend more than 5000 rupees on it. The above-mentioned printers are some of the best in India which can be purchased for less than 5000 rupees.  

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